Documentation & RFP answers
The answer matrix your sales team needs when procurement asks about the AI Act.
- What you get
- Answer matrix + system fact sheet + supporting file
- Timeline
- 7–10 working days
- Who it is for
- Software vendors whose enterprise clients already ask about the AI Act in due diligence.
The duty
Anexo III
High-risk systems
Recruitment, credit, education, biometrics. Point 4 covers employment — the one that catches HR software.
Applies from 2 December 2027 · deferred from 2 August 2026
Deferring Annex III to December 2027 has not slowed vendor questionnaires: procurement and legal still ask, and "it does not apply yet" closes few deals. What unblocks it is a document stating what the system does, under which role, with which controls, and with which citation.
What it includes
- Answer matrix covering the questions that actually show up in questionnaires
- System fact sheet in language procurement understands
- Supporting file with the evidence behind each answer
- What to say when the honest answer is "not yet"
- Matrix updated when the calendar changes
How it runs
System
What it does exactly, what data it uses, what it decides and what it recommends. That distinction is what classifies it.
Matrix
Question by question, evidence linked, no claims you cannot hold.
Handover
A session with the sales team so they can defend every answer.
What it is not
Saying this before you sign avoids the awkward conversation after.
- Not a certification or a seal. None exists for the AI Act.
- We do not sign declarations of conformity on your behalf.
- Not legal advice unless reviewed and signed by a qualified lawyer.
Is this the one you need?
Twenty minutes to confirm scope. If this service is not what you need, we say so there.
If you need none of these services, we will tell you on the call.