What happens if the regulation or timeline changes?

The report states its cut-off date, methodology version and sources. Later changes are easy to identify so the documentation can be updated without rebuilding the inventory.

Does using OpenAI or Gemini make us a provider?

That cannot be answered from the model vendor alone. It depends on intended purpose, how the system is marketed and any modifications made. We document those facts and the preliminary analysis, and flag where legal validation is needed.

How much time does our team need to spend?

Usually a short intake, one 60-90 minute interview and a final review. We confirm the scope before you engage us.

Do you need code or candidate data?

No. We work from documentation, contracts and interviews. We do not ask for production access, credentials or candidates’ personal data.

For recruitment software companies selling to enterprise buyers

Don’t let the AI Act stall your next deal.

If Procurement or Legal has sent you an AI questionnaire, we document your AI systems and prepare the answers they need to move the deal forward—in 7-10 days.

View the sample report Book a 20-minute call

System inventory · legal role by system · preliminary classification · priority gaps · answer matrix

From €2,500Fixed scopeNo invented certification

Deal under review

Procurement · Legal

Buyer questionnaire

Which AI systems are used in hiring?

Ready

Inventory and intended purpose documented

What is your role for each system?

Ready

Preliminary analysis by system

Which evidence is still missing?

2 gaps

Prioritised plan with owners

Illustrative excerpt from the answer matrix included in the report.

The blockage does not start with a fine. It starts with an unanswered questionnaire.

These are the questions that tend to hold up vendor review when the evidence is scattered across product, engineering and legal.

Have you inventoried and classified the AI systems used in recruitment?

Procurement · Vendor risk

Are you the provider or deployer for each system, and how do you support that conclusion?

Legal · Value chain

Which controls, documentation and human oversight can you evidence today?

Compliance · Evidence

Trazia gathers that information, identifies what is missing and turns it into answers your commercial team can stand behind.

What we deliver to move the review forward

One fixed-scope engagement, four concrete outputs and a visible cut-off date. Every conclusion separates facts, preliminary analysis and questions that need legal validation.

Product map

AI system inventory

Which systems exist, what they do, which data they touch and which third parties are involved.

Editable table by system and version

Regulatory analysis

Role and preliminary classification

Provider or deployer, intended purpose and potential Annex III classification.

Reasoning and sources for each conclusion

Closure plan

Prioritised evidence gaps

What is missing, why it matters, who should produce it and in which order.

30, 60 and 90-day backlog

Commercial response

Procurement and Legal answer matrix

Draft answers, explicit limits and references you can reuse in future questionnaires.

Editable document and handover session

Open the sample report — Technical report · fictional case

PDF ↗

The deliverable is the proof

Open a report before you speak to us.

Twelve pages about a fictional company. It includes an inventory, answer matrix, preliminary classification, evidence gaps and version control.

12 pagesComplete fictional caseDownloadable PDFSpanish and English

Ten days. No production access.

We work from interviews and existing documentation. We do not need credentials, source code or candidates’ personal data.

Day 001

Scope

We confirm the product, systems included and fixed price.

Days 1-302

Inventory

Product interview and review of the documentation you already have.

Days 4-703

Analysis

We map roles, preliminary classification and evidence gaps.

Days 8-1004

Handover

You receive the report, editable matrix and a working session.

What we need

Someone who understands the product and its AI integrations.
Any architecture, contracts and policies already available.
The buyer questionnaire, if you have received one.

What we do not ask for

Production access.
Candidate data.
Credentials or secrets.
Control of your repository.

One service, not another subscription

AI Act documentation for one product line

We agree the scope before work starts. If the case requires a formal legal interpretation, we say so: Trazia does not replace your legal counsel.

From €2,500

Fixed price · excluding VAT

Check whether it fits

Included

Up to 8 AI systems in one product line
Inventory, preliminary analysis and gap report
Editable questionnaire answer matrix
90-minute handover session
Delivery in 7-10 working days

It is not

A certification
A legal opinion
A code audit
A mandatory subscription

No lock-in. Additional systems or product lines are quoted before work starts.

Questions before we start

Scope, limits and what happens after the call.

No. Trazia delivers technical documentation and a preliminary classification. It does not sell a badge, certification or legal opinion.

If the questionnaire is already in your inbox

Let’s separate what you can answer today from what is still missing.

In 20 minutes, we confirm the scope, timeline and whether Trazia is the right fit.

Book a call

No obligation. If it is not a fit, we will say so on the call.